Definitiv
Overview
Definitiv is the platform used at the school to manage staff pay and leave, providing an efficient way to handle timesheets, leave requests, and approvals. This guide offers step-by-step instructions to help staff and managers navigate the key features of the system, ensuring accurate records and smooth workflows.
How to Guides
How to Access Definitiv
You can access Definitiv on any device using a browser by clicking the link Definitiv.
For mobile devices, there is a Definitiv App for iOS 
Video Guide:
https://www.loom.com/share/d6f7dc46d1c74c899b5c7f33db8aa31b?sid=7f7ccc8a-8bb2-4956-ad9e-b199157047f5
Definitiv will go live on Monday, 11 November 2024. During the transition, we will run our current payroll system in parallel with Definitiv for two pay periods.
Upcoming Transition to Definitiv Payroll System
Casual and Relief Staff
Electronic Timesheets: Starting 11 November 2024, complete electronic timesheets using Definitiv for each day worked. Instructions and a demonstration video will be provided.
Manual Timesheets: Continue using manual paper timesheets for two pay periods.
FHF Employees: Submit Timesheets via Definitiv and continue using electronic ConnX timesheets for two pay periods.
Part-Time Staff
No Timesheet Requirement: Part-time staff who do not use manual timesheets are not required to complete electronic timesheets, as Definitiv will calculate pay using work schedules.
Timesheet Requirement for Extra Hours: If working outside your schedule (e.g., covering shifts), complete electronic timesheets using Definitiv for extra hours. Continue using manual paper timesheets for two pay periods.
FHF Employees: Submit Timesheets via Definitiv continue using Connx timesheets for two pay periods.
Full-Time Staff
No Change: If you do not currently complete timesheets, your pay will continue to be calculated using your work schedule in both payroll systems.
Access to Staff Profiles
Access to the live database will be available on 11 November 2024.
Please check your details, especially bank information, but do not make changes. For updates, contact payroll at fees@friends.tas.edu.au.
Leave Management
Action Required: Ensure all outstanding leave is entered and approved in ConnX by Friday, 8 November 2024. Leave requests will be disabled from 12:00 pm on 8 November until 18 November 2024.
After 18 November, all leave applications must be submitted through Definitiv. Instructions and a demonstration video will be provided.